VAE, Inc

  • Project Support Specialist

    Job Locations US-VA-Springfield
    Job ID
    # of Openings
    Information Technology
  • Overview

    VAE, Inc. is a full service IT Infrastructure Solutions company focused on building, securing and supporting our clients’ mission critical enterprises. We provide a distinctive array of design, integration and implementation services as well as fully managed service offerings. VAE is at the forefront of leveraging multi-tenant capable technologies and shared IT services to create secure, reliable and cost-effective end-to-end services and solutions.


    We deliver exceptional infrastructure solutions with extremely talented employees using a client-focused partnering approach.


    • Able to obtain a Secret clearance or higher level.

    • Knowledge of Department Of Defense (DOD) language and vernacular; background in military/government strongly suggested (either a dependent, former mil/gov employee, or someone with experience as contractor for DOD or similar agency).

    • Familiarity and experience working with FAR, DFARs and the JTR; can interpret and understand requirements and obligations associated with such.

    • Must be able to speak fluidly and have familiarity regarding DOD contracts i.e. Modifications “Mods,” Period of Performance (POP), burn, COR (Contracting Officer Representative), KO (Contracting Officer), etc.

    • Strong communication skills in working with high-level government/military personnel and high-level commercial customers.

    • Familiarity with DOD requirements: e.g. compliance training requirements, DOD 8570 compliance, security protocols.

    • Intermediate to advanced skills in Microsoft Office, in order to track task order burn rates, personnel, as well as, compile and maintain project rosters.

    • Intermediate experience in Microsoft Project, and experience with editing an Integrated Master Schedule.

    • Proficient in Microsoft PowerPoint in order to create and assist in compiling reports and presentations for government/commercial customer reviews.

    • Experience with Government/Commercial invoice process, and/or financial background/experience is a plus.

    • Experience tracking and approving labor on a monthly basis to include approval of all project personnel time sheets on a bi-weekly basis.

    • Comfortable working closely with and supporting multiple Project Managers.

    • Experience with project scheduling, logistics, procurement, status reports, travel and asset tracking.

    • Attention to detail; experience preparing and reviewing invoicing packages.

    • Ability to research, problem solve, and communicate with a team regarding issues and resolutions

    • Ability to act as liaison between management and team for all issues and resolutions.

    • Responsible for managing expense review schedule and reviewing ALL project expenses for VAE to include travel, material, and labor before submission to Accounting.

    • Responsible for acting as VAE representative to travel and material related partners e.g. Verizon, Enterprise, Hertz, Concur, FedEx, etc.
      Serve as member of the PMO team..

    • Familiarity with Concur, Deltek, Trello and Gmail.

    • Experience reporting on high level issues on weekly standups with upper management.

    VAE, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.


    To request an accommodation during the application process, please contact VAE's HR Department at


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